How to Get PSA Birth Certificate Online

Last Updated – May 11, 2020 @ 7:49 pm

Whether you’re studying, applying for work, or traveling abroad, one of the most important documents you need is an authenticated birth certificate. 

Thankfully, getting one is easier than ever, and Filipinos have the option to either order one online or through PSA Serbilis Centers and SM Business Centers nationwide.

What is a PSA Birth Certificate?

The PSA birth certificate is an official birth record of Filipino citizens issued by the Philippine Statistics Authority (PSA) and printed on security paper (SECPA). Among the information it includes are:

  • Your full name
  • Birth date and time of birth
  • Parents’ names and ages
  • Birth attendant
  • Birth registration number
  • Local civil registry number

Where is it used?

Throughout your life, you will encounter several instances where you will be required to show your PSA birth certificate. This includes the following applications:

  • School registration
  • Passport (new applications and renewals)
  • Driver’s license
  • Conductor’s license
  • Local or overseas employment
  • Licensure exams
  • Marriage license
  • As secondary document when applying for a Unified Multi-purpose ID (UMID)

PSA Birth Certificate Requirements

  • Completed application form: For online applications, go to this link. If you’re applying at a PSA Serbilis Center, you can get a hard copy of the form or download the birth certificate application form through this link.
  • Document owner’s valid ID
  • Requester’s valid ID
  • Signed authorization letter if the requester is not the owner or the owner’s parent, spouse, direct descendant, or a minor’s legal guardian/institution-in-charge

How to Get a PSA Birth Certificate Online

Step 1: Go to psaserbilis.com.ph

Step 2: To proceed to the online application form, you can either: 

  • Option 1: Go to the Request menu on the header, click the drop-down menu, and select Online Application.
  • Option 2: On the left corner of the screen, click on Step 1 under the column “Get your birth certificate (and more) from PSA (NSO) in 3 easy steps”.

Click the “Click here to request now” button embedded on the images at center middle of your screen.

Step 3: You will be led to the Terms and Conditions window, which contains details on payment, refund and cancellation, and order fulfillment. Read these conditions then click “I Accept.”

Step 4: In the Contact and Delivery Information page, provide the following information:

  • Requester’s name
  • Country where the documents will be delivered
  • Complete delivery address
  • Zip code
  • Telephone or mobile number
  • Email address

At the bottom of the page, you will see a link to the Privacy Notice. Go over it and click Next.

Step 5: In the Requests Summary, click Birth Certificate.

Step 6: In the next window, indicate whether there have been corrections on the birth certificate and if you’ve made a previous birth certificate request.

Note that if this is your first time to request a birth certificate with corrections or changes in the entries, you cannot process your request online.

You need to go to PSA Sta. Mesa and bring the required supporting documents.

Step 7: In the next window, fill in the following details: 

  • Number of copies
  • Name (maiden name for married women)
  • Sex
  • Birth place
  • Birth date
  • Father’s name
  • Mother’s maiden name
  • Registration date (for birth certificates that have been registered late
  • Purpose for requesting (to claim benefits/loan, local or overseas employment, travel, school requirement, or other reasons)
  • Your relationship to the birth certificate owner

Step 8: Once you click on Save, a window will pop up asking you to confirm if the details are correct. Confirm or click Change/Edit.

Step 9: In the Request Summary window, add other documents you want to request (if any). Once done, click Submit.

Step 10: In the Acknowledgement page, you will see the delivery information, request summary, and payment instructions. A copy will also be sent to your email.

Step 11: When paying, you have the option to pay for specific documents or an entire batch of orders. 

If you are ordering multiple documents and would like to pay for all of them, indicate the Batch Request Number when paying through any of the options below. 

If you want to pay only for selected documents, use the Request Reference Number.

Step 12: Choose your preferred payment option from among the following:

If the delivery address is within the Philippines, you can pay via credit cards, banks (BDO and UnionBank only), or Bayad Centers.

Credit card: The following credit and debit cards are accepted:

  • Visa
  • MasterCard
  • American Express
  • JCB

For credit card payments, note that you need to use any of the following Internet browsers: 

  • Google Chrome version 30 or later versions
  • Microsoft Edge
  • Microsoft Internet Explorer 8 and later versions running on Windows 8 or more recent versions
  • Mozilla Firefox version 27 or more recent versions
  • Apple Safari version 7 and later running on OS X 10.9 or later versions
  • BDO: 
  • For over-the-counter payments at BDO branches, fill out the bills payment slip, indicate the requester’s name, batch request number or request reference number, and the exact amount.
  • UnionBank
    • If you have a UnionBank account, you can pay via UnionBank ATMs or through UnionBank online banking
    • Non-account holders can make over-the-counter payments at UnionBank branches. Similar to BDO, you need to fill out the bank’s bills payment slip and provide the necessary information.
  • Bayad Center: Click here to find an active site near you.

For overseas deliveries, you can pay via credit cards, BDO remit subsidiary offices and remittance partners offering Kabayan Bills Bayad, or foreign correspondent banks.

How to Get a PSA Birth Certificate at a PSA Branch

If you want to get your PSA birth certificate fast, visiting your nearest PSA Serbilis branch is your best bet. If you can get there early in the morning, you increase your chances of getting the document before lunch or early in the afternoon.

Step 1: Make sure you have the required IDs and/or signed authorization letter, and all the details you need to fill out the application form correctly.

Step 2: At the PSA branch, fill out the birth certificate application form. 

Step 3: Submit the completed form to the assessing officer.

Step 4: Pay the application fee (Php155) at the cashier.

Step 5: Wait for the document to be released.

Step 6: Once you receive the birth certificate, check all the details to make sure there are no errors.

How to Get a PSA Birth Certificate in SM Business Centers

If you don’t need your authenticated birth certificate urgently, you’re only free on weekends or after office hours, and you want to hit multiple birds with one stone–such as paying utility and credit card bills, settling SSS and Pag-IBIG contributions, then buying groceries–SM Business Centers are your most convenient option.

Step 1: Visit any SM mall and proceed to the SM Business Center.

Step 2: Ask for a birth certificate application form and fill it out. 

Step 3: Indicate the number of copies you need.

Step 4: Pay Php180 at the cashier.

Step 5: You will then be given an official receipt and claim stub indicating the date the birth certificate will be available. This may take 4-6 days.

Step 6: Go back to the SM Business Center to claim your PSA birth certificate. Bring your valid ID, receipt, and claim stub. Before leaving, check the document to make sure that all the details are correct.

If you are asking a representative to get the document for you, ask them to bring their valid ID and your signed authorization letter in addition to your ID, receipt, and claim stub.

PSA Birth Certificate: Frequently Asked Questions

How much is the processing fee for a PSA Birth Certificate?

If you are requesting online and having the document delivered within the country, it will cost you Php365 per birth certificate copy.

If you are having the document delivered abroad, you will be charged USD20.30 per copy. 

Meanwhile, processing fees at PSA Serbilis Centers are Php155 and Php 180 at SM Business Centers.

After paying the fees, how do I track the status of my request?

Simply go to the PSA Serbilis homepage and enter your batch request number or request reference number.

One working day after you settle the payment, the PSA will already start processing your request even if the status is yet to be updated online. 

  • If you paid via credit card, the status of your request will be updated to Paid/For Processing at once. 
  • For other payment modes, it may take two working days for the status to change from Waiting for Payment to Paid/For Processing.
  • If you paid the fees via payment partners overseas, it may take several days to a few weeks for your request status to be updated online. This is because the PSA has to wait for the payment confirmation from the remittance partners abroad or for the Land Bank’s credit advice.

How do I know if the birth certificate is PSA registered?

If you get a negative certification for your request, this means that your document is not available in the PSA database.

  • Go to your local civil registrar and ask for a record of your NSO certificate.
    • If it is on file, ask them to endorse it to the PSA.
    • If they have no records, file for a late registration. 
  • If you need help with an endorsement or late registration, go to http://verified.teleserv.ph/ and answer the questions at the bottom of the page. This will determine which services you need, how much it will cost, how long the process will take, and the requirements you need to prepare.

How long will it take before I receive the birth certificates I requested online?

This depends on your location. If your delivery address is:

  • Within Metro Manila: 3-5 working days after payment.
  • Other cities or provinces in the country: 4-9 working days after payment.
  • Overseas: 6-8 weeks after payment sent via PhilPost registered mail.
  • If you receive an email informing you that PSA needs to do a manual search of your document or retrieve it from PSA’s microfilm and paper archives, make an allowance of 10-15 working days.

Note that delivery schedule is 8:00 AM to 5:00 PM, Mondays-Fridays, excluding holidays.

If you need to get the birth certificate sooner, go to a PSA Serbilis Center near you and bring the required documents.

If you want to expedite an overseas document delivery, the PSA can help make the arrangements through FedEx after receiving the following details by email to info2@psaserbilis.com.ph

  • In the email subject, type Special Courier
  • PSA Serbilis batch request number
  • The birth certificate owner’s or requester’s FedEx account name and account number against which the mailing fee will be charged.
  • Your preferred delivery type (priority delivery or economy delivery)
  • Consignee’s complete name and delivery address. (Note that this has to be the same as the birth certificate requester’s name or the name of the document owner).

What documents do I need to show when the birth certificates are delivered?

Here are the things you need to prepare if you are NOT the birth certificate owner, their parent, spouse, or direct descendant:

  • Signed authorization letter from the birth certificate owner 
  • Valid ID (with photo and signature) of the birth certificate owner
  • The authorized representative’s valid ID (with photo and signature)
  • If the document owner is a minor, you need an authorization from the child’s legal guardian or institution-in-charge.

How do I get the birth certificate of a child born three weeks ago?

It takes several months for the birth certificate of a newborn to be processed, verified, and made available in digital format. 

If the child is born in Metro Manila, you may have to wait for 2-4 months and at least 6 months if the baby is born outside the National Capital Region before you can request a birth certificate.

If you need a copy sooner, go to the local civil registry office where the child was born, file an advance endorsement, and pay the necessary fees.

Can individuals born before 1945 get a PSA birth certificate?

Unless the birth certificate has been endorsed or went through delayed registration, the PSA will not have any copy of the document, electronically or on paper.

You can instead try getting a copy at the National Archives of the Philippines.

Reader Interactions

Comments

  1. Jaffar Malic says

    Can a minor apply for a birth certificate (in SM branches) himself/herself? If yes, what are the requirements and how much is the fee? Thank you for the assistance.

  2. Rose Abenio says

    is the copy issued by the PSA is already authenticated? What i need is to get a copy of authenticated birth certificate.

    Somebody help please, thanks.

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