Best POS for Small & Medium Businesses in the Philippines

Last Updated – Jan 18, 2023 @ 7:43 am

Whatever business you have, you need to take advantage of all the assets you can get, and one of them is a reliable point of sale system.

When you have this system in place, you’ll enjoy seamless transactions and a higher chance of standing out in today’s competitive business landscape.

Brands that do not have a POS system may miss out on numerous business opportunities and cost savings, as well as ways to improve their customer service.

If you are curious about what a POS system is and how it can make your operations more hassle-free, keep on reading. 

What is a POS?

A point of sale or POS system lets your business accept payments from your customers and keep track of your sales at the same time. While these two benefits may seem straightforward, their setup may differ depending if you have a physical store, whether you sell online, or both.

For physical stores, you can have a POS terminal and system that will be used to process payments. For online stores, the POS could be a cloud-based system.

In a lot of ways, a POS system is like having an upgraded cash register. But how does it work?

First, a customer will decide to buy your product or service. If you have a physical storefront, they can ask your staff to ring up their bill, and for online purchases, the customer can simply add items to their cart and proceed to checkout. 

Then, your POS system will calculate their total bill, including the sales tax. After that, your inventory will be updated to reflect the items sold.

The customer can now finish their purchase by using cash, loyalty points, credit card, virtual pay card, gift card, and other cashless payment methods. 

Finally, the transaction is finalized. The payment is received, a receipt is created, or you hand the consumer or ship them their order. This is when the sale is officially made. 

The customer’s data is then stored and used to give them tailored advertisements and newsletters. All the information stored in your POS system can also aid you forecast trends.

---

Features & Benefits of POS

Before you decide on a POS system, here are some of the most integral features you need to look for.

Billing and order processing

Your POS system’s most basic function is billing and order processing. It should be able to bill orders by scanning the barcode of items and capture various payment modes.

A good POS system must also generate an invoice with the order details.

Inventory and stock management

An inventory management system must give complete visibility at all times with your inventory, SKU transaction, and other inbound and outbound movements.

Stock management also includes alerting you when you need to make adjustments.

Monitoring and reporting

Two of the most important features of your POS system include detailed monitoring and reporting. It must generate a sales report weekly, daily, monthly, or annually.

This will enable you to understand whether or not your business is successful. Aside from that, it will also let you gain valuable insight and forecast sales trends.

Cross channel management

Facilitating refunds and returns will not be a hassle anymore if you have a great POS system.

Your system must be able to capture the details of the return or refund such as amount, name of customer and salesperson, and other remarks. 

Customer relationship

You’ll be surprised at how having an excellent POS system can help you improve customer relationships and experience by storing data including their purchase history.

This important information can be used to give your loyal customers a personalized experience when it comes to advertising. 

Multi-store management

Many POS systems give you the benefit of managing multiple stores within a single software. This is a big bonus for franchise owners, corporate networks, and other buying groups.

With this feature, you can customize each store easily according to its needs and manage it in one platform. This will greatly reduce the amount of work needed.

---

Best POS Providers in the Philippines

When it comes to product tracking, billing processing, and everything in between, here are some of the best POS providers in the country we recommend. 

Maya 

Maya is one of the most well-known POS system providers in the country, mostly due to its convenience. 

Currently, Maya has two POS systems that suit businesses of various sizes: Maya Terminal and Maya Terminal Lite. 

Maya Terminal 

It’s important for businesses to have a POS system that is able to keep up with high demand. With Maya Terminal, you can take in-store payments with ease. This way, you can level up your business in the best way possible.

Maya Terminal has straightforward controls that are easy to navigate. For delayed order fulfillments, this POS system’s authorize and capture feature ensures you can fund availability from the get-go without charging your customer before their order is fulfilled. 

Key features:

• Digital receipts
• Real-time manage transactions
• Micro-USB charging cable
• Wi-Fi and mobile data connectivity
• Bank transfer (InstaPay Sending) monthly limit
• Dip (EMV)
• Tap (NFC)
• QR Payments
• Wireless
• Portable
• Swipe (Magstripe)
• Physical receipts (printer)

 Best for:

• Large businesses
• Retail 
• Restaurants
• Hospitality
• Travel
• Entertainment

Cost: 

• Visa, MasterCard, BancNet: 2.75% MDR
• JCB, Amex: 3% MDR
• Maya: 1.0% per transaction
• QR Ph: 1.25% per transaction
• WeChat Pay: 1.5% per transaction
• Shopee Pay: 1.6% per transaction 
• GCash, GrabPay: 2% per transaction
• Subscription fee: P949 per month

How to apply: Register online here.

Maya Terminal Lite 

With Maya Terminal Lite, businesses can enjoy unmatched payment flexibility without breaking the bank.

Just like Maya Terminal, it is fast, secure, and highly capable so you can receive payments without worries. It also accepts all types of cashless payments so you can serve more customers. 

With its user-friendly control, it’s also very easy to understand. Finally, this POS is light and portable so you can do business anytime and anywhere.  

Key features:

• Digital receipts
• Real-time manage transactions
• Type-C charging cable
• Wi-Fi and mobile data connectivity
• Bank transfer (InstaPay Sending) monthly limit
• Dip (EMV)
• Tap (NFC)
• QR Payments
• Wireless
• Portable

Best for:

• Startup businesses
• Boutique stores and franchise
• Small to medium-sized restaurants
• Delivery and meetup services
• Mobile sales 

Cost: 

• Visa, MasterCard, BancNet: 2.75 MDR
• JCB, Amex: 3% MDR
• Maya: 1.0% per transaction
• QR Ph: 1.25% per transaction
• WeChat Pay: 1.5% per transaction
• Shopee Pay: 1.6% per transaction 
• GCash, GrabPay: 2% per transaction 
• Subscription fee: P779 per month

How to apply: Register online here.

---

GCash QR 

If you’re a small business looking for a straightforward and reliable POS system, GCash QR is an amazing option. With its competitive price tag and full features, this point of sale service provider will make your job easier.

GCash QR allows you to easily accept mobile payments from customers through top-notch technology that boasts security. Customers just need to log in on their app and scan their QR code to transfer payment. 

Key features:

• Transaction reports
• Auto-sweeping
• QR code-based transfers

Best for:

• Restaurants
• Retail
• Pharmacies
• Hospitality
• Entertainment
• Travel
• Transport & logistics
• Telecommunications
• Professional services

Cost:

• No setup fee
• Merchant discount rate equivalent to 2% of all approved payment transactions through the Scan to Pay Service

How to apply:

Fill up the registration form and send it to iwantgcashqr@mynt.xyz with the header QR Application/Inquiry – [Your Business Name] + [City].

Include email, contact details, and office address in the email, and wait for a representative to confirm your application. 

---

BDO miniPOS

One of the best POS providers for businesses who want to start accepting cashless payments is BDO miniPOS.

It comes with a wireless terminal that accepts debit and credit cards, as well as mobile wallet payments. 

Key features:

• Compact and portable device
• Easy set-up
• Secure transaction
• Online reporting system
• Chargeback

Best for:

• Retail
• Travel
• Entertainment
• Healthcare

Cost:

• Php8,990 for the device
• Merchant Discount Rate information unavailable

How to apply:

Accomplish registration form and requirements. 

---

Imonggo

Imonggo is a web-based POS platform that allows business owners to enjoy multiple management tools in just one click. 

Key features:

• Inventory and sales management
• Invoicing
• Business reports and analysis

Best for: 

• Retail
• Chain stores
• Wholesalers

Cost:

• Free (for Standard Package)
• $30 per month (approximately Php1,510)

How to apply: Register here

---

Globe Cloud POS

An excellent choice for businesses who want to have a hassle-free digitized management system, Globe Cloud POS stores data online which can be accessed on any mobile device.

Key features:

• Billing
• Inventory
• Real-time data access
• Cost monitoring

Best for:

• Retail
• Entertainment
• Electronics and technology
• Healthcare 

How to apply:  Accomplish online registration here

---

Shopify POS

This powerful platform will grant you all the tools you need to manage your business. This app can be used by merchants to sell products in person and accept payment through different methods. 

Key features:

• Accepts popular credit and debit cards, and digital payment methods
• Integrates mobile POS and hardware accessories
• Centralized product and order management
• Staff roles
• Manage forecasting
• Fulfill local pickup and delivery
• Online and offline selling with omnichannel features
• Analytics and reports

Best for:

• Online stores on Shopify with physical stores
• Retail
• Food and beverage
• Entertainment

Cost:

• Free plus 2.4% for in-person credit card rates
• $89 per month (approximately Php4,480)

How to apply: Register here

---